Privacy Policy

1. Introduction

Siteforcegroup International ("Siteforcegroup," "we," "us," or "our") respects your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and protect information when you use our website or engage our workforce coordination services.

This policy applies to all individuals who visit our website, submit inquiries, apply for projects through our platform, or act as business partners.

2. Data Controller

Siteforcegroup International operates as the Data Controller regarding the processing of personal data on this website, in compliance with the General Data Protection Regulation (GDPR).

3. Information We Collect

3.1 Information You Provide

Contact Forms and Inquiries:

• Name, company name, email address.
• Project details (location, timeline, workforce requirements).

Partner & Candidate Applications:

• Personal details (name, nationality, contact information).
• Professional history and LinkedIn profiles.
• Copies of certifications (VCA, ISO 9606) and identification documents (only when legally required for deployment).

3.2 Automatically Collected Information

When you visit our website, we automatically collect basic data such as IP address, browser type, and pages visited to improve our digital services. We use essential cookies for website functionality.

4. How We Use Your Information

We process personal data for the following purposes:

4.1 Service Delivery

• Responding to digital inquiries and preparing proposals.
• Matching candidates with projects (Recruitment).
• Coordinating housing and transport services via partners.

4.2 Legal Obligations & Compliance

• Facilitating A1 certificate processing for cross-border work.
• Compliance with the Posted Workers Directive.
• Tax reporting where applicable.

5. Data Sharing and Third Parties

We operate as a connection hub. To provide our services, we may share necessary data with:

5.1 Strategic Partners

We share relevant project or candidate information with our NEN-4400-1 certified back-office partners and recruitment agencies within our network to execute the employment contract and payroll.

5.2 Government Authorities

Only when required by law (e.g., social security agencies, labor inspectorates).

5.3 International Transfers

As we operate across the EU, data may be transferred between our trusted partners in the Netherlands, Poland, Romania, and Germany. All transfers comply with GDPR regulations.

6. Data Retention

We retain personal data only as long as necessary:

• Inquiry forms: 2 years after last contact.
• Job applications: 4 weeks after rejection (or 1 year with consent).
• Employment records: 7 years (statutory fiscal retention).

7. Your Rights Under GDPR

You have the right to access, rectify, or delete your personal data. You may also object to processing or request data portability.

To exercise these rights, please contact our Data Protection Officer via info@siteforcegroup.com. We aim to respond to all valid requests within 30 days.